Creating a Photo Job

Creating a Photo Job for Volume Photography

In this section, we will walk you through how to set up your first job with GotPhoto. This guide was created specifically for volume use cases and their most common workflows. You can find the portrait photography guide here.

Creating a photo job
Photo job settings
Price profiles and coupons
Archiving
Communication profiles

For a quick recap of our one time settings, click here.

Navigate to “Photo Jobs” and click the blue button “create new job” on the right
Enter a job name (visible to customers) & date of shoot
Select a job type which corresponds with your shoot
Tip: The default settings (shoot method, price profile, communication profile, etc.) of a job type are automatically copied into the next job of the same type you create. If you have several shoots of the same type this can speed up your workflow.

Photo job settings

For school & preschool jobs select “Access code for each person” under “access type”. We primarily recommend two tagging methods for these kind of shoots:

Simple QR-tagging without a list of names
QR-tagging with list of names

In either case, each QR code connects to a private gallery, which is only visible to the person with the access code!

QR Tagging without a names list

When you don’t have student names or contact details yet, you can still successfully complete a job in GotPhoto. We recommend the following:

Select how many QR cards you need for the shoot (1 QR code per student)
Bring some extra QR cards (10% of original amount) in case some additional students show up to the shoot

QR tagging with list of names

QR tagging with list of names is what you will select when you have collected the students’ names and their parents’ contact information upfront.

Copy the students’ data into our template
Important: Do not fill out the “access code” row, the access codes will automatically be generated by the system after uploading the names list
Upload the template via “upload file” button
Print some extra access codes, in case some students that aren’t on the names list show up to the shoot
For more information on how to upload names lists, please see our helpdesk article
If you would like to offer potential buyers the option to select a favorite photo, e.g. for a yearbook, student ID card, etc. simply select the appropriate option in the drop down menu

How to upload a names list

Select a price profile

Either use one of our default profiles (view profiles with button “show profile”, after selection of price profile)

See “Standard Preschool (lab)” price profiles
See “Standard School (lab)” price profiles

Please ensure you have registered with the respective partner lab and have entered your customer ID here

Or create your own price profile, by building custom product packages & setting prices for your products

Set up coupons (recommended)

If you would like to offer your customers a coupon you can add it here.

Coupons create a sales incentive for customers by offering a discounted basket value or free shipping.
They trigger coupon emails within “Communication Profiles” to customers who’ve yet to make a purchase.
This coupon will be active for the job, meaning every customer with access to the job, and its value is applied to the basket automatically – they won’t have to enter a code to receive the discount.
If you’d rather give certain customers an individual voucher, we suggest using our “custom voucher” feature. You can set up a voucher for teachers e.g., to be used as a discount towards an order.

Archiving a job (recommended)

Archiving a job takes the photos in your shop offline. It’s important to set an archiving date because it also triggers communication emails to the customers informing them when their photos will no longer be available. This promotes a sense of urgency and usually generates more sales.

Select a Communication Profile

You can view the preset profiles by clicking the button “show profile” after selecting a communication profile. These are automated email and text messaging campaigns with multiple notifications that are linked to key events (triggers) within the job.

Choose one of our default profiles or create your own (guide)
Placeholders, marked by [[…]], like [[Customer.login]] will be replaced and tailored to the respective customer, e.g. the customer’s name, in the actual email being sent to the customer.
Finally, press “save settings” to confirm.